When handling sensitive information, it is essential to share your files in a safe manner. First, make sure that you only send people the information they need access to. This will minimize the possibility that a substantial portion of your data falls into wrong how to be prepared for data breach hands in the event of a leak or breach. Additionally, you should use devices that stop unauthorised editing of files. There are programs that encrypt files when you and someone else are working together in an Excel spreadsheet, for instance it protects against accidental or malicious changes as well as ensures numbers are accurate.

Affixing a watermark on your files is beneficial. It adds an additional layer of security and allows you to monitor who uses your files. You can also add a date of expiration to download links, and remove access after a certain period. This will stop hackers and even employees who have no authority from keeping personal data for longer than they are required to keep it according to the company’s policies. If you no longer need the file, create an instruction manual that instructs your employees on how to overwrite it multiple times (like shredding the file digitally and degaussing) to ensure that it isn’t capable of being resurrected in the future.

Whether it’s research data, student information, or your carefully-crafted spreadsheets and documents, the sensitive data stored on your devices is valuable. If you make mistakes, your private data could be revealed to the public, resulting in financial losses or affecting your reputation.