A board meeting is a formal gathering that brings together the leadership of an organisation to discuss governance control, oversight and decision-making. These meetings can be held regularly (such as monthly or quarterly) or at a whim depending on the urgency of the issue.

A well-organized agenda for meetings ensures that the boardroom meeting flows smoothly and that all important topics are discussed in the time allotted. It is crucial to keep minutes of meetings concise and clear so that board members are able to review them later or pass them to other stakeholders.

The most productive meetings conclude with a list of follow-up tasks and action items for the board to pursue between next page meetings. Boardable’s Minutes Maker features allow you to quickly draft and publish board meeting minutes to distribute them, while the Task Manager allows you to assign specific tasks to individual board members. Make sure that everyone is aware of their roles and responsibilities by distributing minutes on time, and in the ideal case within the week after the next meeting.

It is essential to create an environment of respect and collaboration. Encourage different perspectives and use the tools for communication available on the board portal to promote active listening and to avoid misunderstandings.

It’s also a good idea to organize informal meetings outside of the boardroom to build camaraderie and to allow for more natural conversation at formal meetings. This is especially beneficial when your business has global operations. You can take the board to operational locations to see how things are carried out in the field. This will help the board become more involved in the company and increase the profits.