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You’ll require a robust document management system if your business or business needs to store, manage and handle massive amounts of data. Ideal document management software is user-friendly and secure, and it integrates seamlessly with other platforms to improve workflows, improve productivity and ensure compliance.

Unify your content in a single online location. Sort files into folders and categories, as well as tags that are suitable for your business. Users can easily find what they are looking for without having to search through folders or remember the names of files. And document versioning preserves each edit and restore, so teams are aware of the changes made and when they were made.

Make sure access to important documents is restricted to authorized users. A well-designed system for document management will allow you to set restrictions on files both internally and externally. This can help you avoid costly mistakes, and improves overall document integrity.

Select the DMS which can handle the most popular file formats used by your team. This will reduce the size of files and processing times, thus making it easier to reduce storage costs. Choose a platform that offers document compression to reduce the amount of space required for large files.

Determine your document storage capacity requirements, both for now and for expansion. Choose a platform that will meet your needs without issues with performance or subscription fees. For example, VEM Medical’s Derrick Hathaway says they chose a file management software solution that offers cloud storage, and is scalable to accommodate their future document storage requirements. It also offers flexible options for document storage, for example, converting files to smaller file size and compressing PDFs to further reduce the file size.