A board portal is a specialized governance software which efficiently and securely delivers digital board packs for directors fitboardroom.com and the secretariat of their organisation. They are automated and speed up, allowing for better collaboration with enhanced discussions and decision-making. They also aid in aligning all stakeholders on the same strategic direction.

They also help save time and money by reducing printing, couriering, email and the cost of preparing meetings. Board members can access the board’s documents and communicate with each other via an encrypted, in-app messaging system, even when they are not in the office. They can prepare for meetings and sign documents online or in-app. They can also use the video conferencing option to attend online meetings if they are not able to attend in person.

What should you look for in the board portal

When selecting a board portal vendor, you should ask potential vendors to provide demonstrations as well as detailed troubleshooting and detailed articles on their site. They should also be able give you a full estimate that includes all up-front and ongoing expenses. Pricing models can differ and be dependent on a flat rate, per feature or by number of users, so it is important to evaluate the different models.

The most important aspect of a high-quality board portal is strong security. It should be able to secure data during transport and at rest, and provide the control of authentication and access rights. It should also have a disaster recovery plan that provides a guarantee of uptime, and be subject to regular external audits in order to ensure the availability, privacy, and integrity.